Video game conferences continue to grow in popularity as the industry expands, and more people invest their time and resources into game development. Organizing an informative and engaging video game conference is crucial for fostering dialogue and collaboration among industry professionals. In this article, we’ll provide valuable tips for hosting an informative video game conference that will leave participants inspired and knowledgeable.

Selecting an Ideal Venue

Choosing the perfect venue for your video game conference is critical for creating an engaging and comfortable atmosphere. The venue should have enough space to accommodate the expected number of attendees, as well as areas designated for workshops, presentations, and networking. An accessible location with ample parking and public transportation options is also vital for encouraging attendance.

It’s essential to consider the technological capabilities and resources of the venue. This may entail evaluating their internet bandwidth, availability of charging stations for electronic devices, and audiovisual equipment for presentations. The Saskatoon Conference Center is one example of a great venue that offers a diverse range of services and amenities tailored to event organizers’ needs.

Once you’ve identified a suitable location, it’s crucial to forge a strong relationship with the management and staff. This will ensure that they understand your conference’s goals and are dedicated to helping make your event a success. Regular communication and updates will help guarantee a smooth event planning process and enable you to address any concerns.

Curating Relevant and Engaging Content


The foundation of a successful video game conference is the content shared by speakers and presenters. As the event organizer, it’s your responsibility to curate content that is informative, relevant, and engaging for your audience. This might involve researching emerging trends in the industry, identifying essential skills for game developers, or discussing pressing issues within the gaming community.

Quality speakers are at the heart of any conference, and selecting renowned professionals in the field, like Unity CEO John Riccitiello, can provide valuable insights to attendees. An impactful presentation not only educates but also inspires and motivates participants to elevate their skills and drive the industry forward.

Offering a variety of formats, such as workshops, panel discussions, and lectures, can also help create an informative and engaging environment. This caters to different learning styles and preferences and allows attendees to select the sessions most relevant to their professional development.

Facilitating Networking Opportunities

Networking is an essential aspect of attending video game conferences, as attendees look to build connections within the industry to advance their careers or find potential collaborators. As an organizer, providing ample opportunities for attendees to network with one another contributes significantly to the success of your event.

Creating designated areas within the venue for networking breaks or activities can encourage interaction between participants. Incorporating icebreakers, speed networking events, or interactive workshops can facilitate more meaningful connections and create an environment where attendees feel comfortable engaging with others.

Communication tools and applications, such as conference apps or social media groups, can also help attendees connect beyond the event. Providing a means for participants to stay in touch with one another further enhances the value of your video game conference and fosters ongoing collaboration.

Delivering a Seamless Experience


One of the key factors that determine a conference’s success is the seamless experience it offers to attendees. This encompasses the registration process, event communications, on-site logistics, and follow-up communication. Ensuring that attendees have a smooth, stress-free experience from start to finish will contribute to the lasting impression your event makes.

Investing in an efficient registration system and providing clear instructions can simplify the check-in process for participants. Additionally, sending regular updates before the event will keep your attendees informed and set expectations. Post-conference surveys help gather valuable feedback from attendees, allowing you to continuously improve your future events.

Regardless of the number of attendees, having a trained and professional staff on hand to manage logistics is crucial. Entrusting a dedicated team to handle the day-to-day details will allow you to focus on the bigger picture and ensure your event’s overall success.

Altogether, hosting an informative video game conference is no small task, but by selecting the ideal venue, curating engaging content, facilitating networking opportunities, and delivering a seamless experience, you’ll inspire attendees and contribute to the growth of the video game industry.